Energy and Physical Plant (EPP) maintains and provides quality service to students, faculty, and staff to enhance learning and teaching in a safe and comfortable environment. EPP maintains the systems that are contained in nearly 20 million square feet of buildings. EPP accomplishes this enormous task with only 60 employees and 33 contractors with almost 60 service or job order contracts. EPP keeps the lights on, the rooms cool in the summer and warm in the winter, the toilets flushing, the elevators running, and the buildings secure and protected from fires.
EPP is comprised of eight elements:
Monday-Friday school related functions: All after hours (4 p.m.) scheduling should be accomplished through the use of local overrides. This includes but is not limited to teacher workdays, PTA meetings, after hours cleaning, and any activities that extend beyond the normal school day. When possible, teachers should be encouraged to save work for teacher workdays that can be done in the library, teachers’ lounge, or media center instead of their individual classrooms, if only for half a day.
Weekend school related functions: For school-related functions and extended work hours during weekends requiring four hours or less, use local overrides. For more than four hours, fax or send a scheduling form to the Energy Management Department indicating the areas and times needed. Five business days advance notice is required.
Community use of facilities: The Community Services Department facilitates community use of facilities. All rentals and use of facilities by non-school personnel or non-school related organizations are required to schedule their functions through Community Services. They will forward all approved schedules to Energy Management for actual scheduling. All programs in school-owned facilities shall be housed in freestanding multipurpose rooms, mobile classrooms, or gymnasiums whenever possible.
Facilities will not be heated, cooled or lighted (except for security lighting) after regular hours of operation unless advance permission has been granted and Form 2900, "Application for Use of School Facilities," has been successfully completed and approved.
Holidays, vacation days, snow days: School facilities are placed in an unoccupied mode of operation during holidays vacation and snow days. Exceptions will be year-round schools as necessary, administrative areas (only vacation days) and the scheduled use of building(s) through the community services department. Schools are required to use overrides or send schedules to the energy management department if more than four hours use is needed.
Summer school: All programs held in school-owned facilities shall be housed in freestanding multipurpose rooms, mobile classrooms, or gymnasiums if possible.
General: No central plant HVAC will be provided at any one site for less than 25 people except in extreme circumstances when authorized by the office of energy management, or for the purposes of performing routine cleaning and/or maintenance.