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Maintenance and Operations

Energy and Physical Plant

Energy and Physical Plant (EPP) maintains and provides quality service to students, faculty, and staff to enhance learning and teaching in a safe and comfortable environment. EPP maintains the systems that are contained in nearly 20 million square feet of buildings. EPP accomplishes this enormous task with only 60 employees and 33 contractors with almost 60 service or job order contracts. EPP keeps the lights on, the rooms cool in the summer and warm in the winter, the toilets flushing, the elevators running, and the buildings secure and protected from fires.

EPP is comprised of eight elements:

  • Utility Management: Approximately $206 is spent per student per year to provide electricity, gas, and water to each building. EPP is always looking for innovative ways to lower this cost and provide these services more efficiently. Some examples of these innovations are: tracking the trends of building energy usage and adjusting them accordingly and making ice during off peak times to help cool the buildings during the day.
  • Energy Management: This group maintains the control systems that keep the buildings at a comfortable temperature no matter the outside extremes. They run the mechanical systems at optimal performance while assisting building staff with occupancy scheduling and overrides.
  • HVAC Shop: This group maintains all of the HVAC systems and equipment, refrigeration and kitchen equipment. These systems comprise of approximately 230 chillers, 400 boilers, and 3000+ air handler units and approximately 1000 cooler, freezers and ice machines. (See below for information about HVAC scheduling.)
  • Plumbing Shop: This group maintains boilers, gas and oil hot water heaters, and all water piped into the buildings and leaving the buildings. This consist of all water lines feeding water to the buildings and ball fields, rooftop drainage, approximately 600 backflow preventers, sump pumps in mechanical spaces, water heaters, and flush valves. 
  • Electrical Shop: This group maintains all the electrical services and equipment that distributes the electricity throughout the buildings. This also includes outside lighting around the exterior of the buildings, many of the parking lots, and sports field lighting.
  • Communications Shop: This group maintains all intercom systems and MATV systems at every school as well as nearly 215 fire alarm systems and over 60 sprinkler fire protection systems.
  • Security Shop: This group maintains approximately 200 burglar systems, over 2000 surveillance cameras, over 40 access control systems, and nearly 10,000 Intelli key access users. They also assist staff, security staff, and sometimes local police with burglar events and video retrieval.
  • Elevator Shop: This group maintains all elevator equipment in the multi-level schools and administrative buildings. It performs all preventative maintenance as well as emergency repairs to nearly 125 elevators and over 50 chairlifts.
HVAC scheduling

Monday-Friday school related functions: All after hours (4 p.m.) scheduling should be accomplished through the use of local overrides. This includes but is not limited to teacher workdays, PTA meetings, after hours cleaning, and any activities that extend beyond the normal school day. When possible, teachers should be encouraged to save work for teacher workdays that can be done in the library, teachers’ lounge, or media center instead of their individual classrooms, if only for half a day.

Weekend school related functions: For school-related functions and extended work hours during weekends requiring four hours or less, use local overrides. For more than four hours, fax or send a scheduling form to the Energy Management Department indicating the areas and times needed. Five business days advance notice is required.

Community use of facilities: The Community Services Department facilitates community use of facilities. All rentals and use of facilities by non-school personnel or non-school related organizations are required to schedule their functions through Community Services. They will forward all approved schedules to Energy Management for actual scheduling. All programs in school-owned facilities shall be housed in freestanding multipurpose rooms, mobile classrooms, or gymnasiums whenever possible.

Facilities will not be heated, cooled or lighted (except for security lighting) after regular hours of operation unless advance permission has been granted and Form 2900, "Application for Use of School Facilities," has been successfully completed and approved.

Holidays, vacation days, snow days: School facilities are placed in an unoccupied mode of operation during holidays vacation and snow days. Exceptions will be year-round schools as necessary, administrative areas (only vacation days) and the scheduled use of building(s) through the community services department. Schools are required to use overrides or send schedules to the energy management department if more than four hours use is needed.

Summer school: All programs held in school-owned facilities shall be housed in freestanding multipurpose rooms, mobile classrooms, or gymnasiums if possible.

General: No central plant HVAC will be provided at any one site for less than 25 people except in extreme circumstances when authorized by the office of energy management, or for the purposes of performing routine cleaning and/or maintenance.

Routine cleaning of facilities should be done in teams, by zones whenever possible. Operation of HVAC equipment is accomplished by use of local overrides. Cleaning crews are discouraged from excessive overriding of energy management systems.
 

24/7 Hotline

(919) 856-8120
 
Greg Clark
Senior Director, Maintenance & Operations
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